Attendee calendar invite status

Overview

The Attendee calendar invite status setting controls how attendees are added to the calendar invitation for an event.
There are two options:

1. Needs response — Attendees receive a calendar invitation and are asked to respond.
2. Accepted — Attendees are added to the calendar as already accepted, so they do not need to respond to the invitation.

Important: Organizers are always marked as accepted. Additional guests need to respond, according of this setting.

Where to find this setting

You can find Attendee calendar invite status in the Advanced tab of an Event Type.

Path: Event Type → Advanced → Attendee calendar invite status

Needs response

When Needs response is selected, attendees receive a calendar invitation with a response required.
The attendee can respond to the invitation from their calendar application, such as by accepting, May be, or declining the event.

What happens?

• The attendee receives a calendar invitation.
• The attendee is expected to respond to the invitation.
• The attendee's calendar invitation initially requires a response.
• The organizer is always considered accepted and is not affected by this setting.

Example

If an event has Needs response selected and a customer books an event:

The customer receives a calendar invitation and can choose whether to accept or decline it.

When should I use Needs response?

Use this option when you want attendees to explicitly confirm whether they will attend the event.

Accepted

When Accepted is selected, attendees are added to the calendar as already accepted.
The attendee does not need to manually accept the calendar invitation because they are considered accepted automatically.

What happens?

• The attendee is added to the calendar as accepted.
• The attendee does not need to respond to accept the invitation.
• The organizer is always accepted.
• Additional guests still need to respond.

Example

If an event has Accepted selected and a customer books an event:

The customer is automatically added to the calendar as an accepted attendee.

When should I use Accepted?

Use this option when you want attendees to be considered confirmed on the calendar automatically and do not want them to manually accept the calendar invitation.

Organizers

Organizers are always accepted, regardless of which attendee calendar invite status is selected.
Changing this setting does not change the organizer's status.

Additional guests

Additional guests always need to respond.
This means that if an attendee adds other guests to the event, those additional guests are not automatically marked as accepted by this setting. They must respond to their calendar invitations.

Needs response vs. Accepted

Common questions

What does "Attendee calendar invite status" mean?

It determines whether attendees receive a calendar invitation that requires a response or are added to the calendar as already accepted.

What is the difference between Needs response and Accepted?

Needs response asks the attendee to respond to the calendar invitation. Accepted automatically adds the attendee as accepted.

Does this setting affect the organizer?

No. Organizers are always accepted.

Do additional guests need to respond?

Yes. Additional guests always need to respond, regardless of whether Needs response or Accepted is selected.

If I select Accepted, does the attendee have to accept the invitation?

No. With Accepted selected, the attendee is already added as accepted.

If I select Needs response, is the attendee automatically accepted?

No. With Needs response selected, the attendee receives an invitation and is asked to respond.

Where can I find this setting?

Open the Event Type, go to the Advanced tab, and find Attendee calendar invite status.

Does this setting control whether the event itself is confirmed?

No. This setting controls the attendee's calendar invitation status. It does not mean that the event booking itself is canceled, pending, or confirmed.

Updated on: 24/08/2026