Out of Office

The Out of Office (OOO) feature manages your availability while you're away. You can block your calendar entirely, or redirect bookers to a colleague who can cover for you.

1. Log in to Cal ID.
2. Go to Settings and open the Out of office tab.
3. Click + Add.
4. Set the dates for your absence (for example, Feb 05 – Feb 07).
5. Choose a reason — Unspecified, Vacation, Sick leave, Public holiday, or Other — and add an optional note.

When you want a colleague to cover your meetings:

• Toggle on "Provide a link to a team member when OOO".
• Use the search bar to pick the team member to forward bookings to.

Your public page shows a notice: "[Your Name] is OOO. [Team Member] can take their meetings while they are away."

A prominent Book [Team Member] button lets guests schedule with your backup right away.

If you leave the redirect toggle off, your calendar is simply unavailable:

• Keep "Provide a link to a team member when OOO" off before clicking Create.

• Your booking page greys out the OOO dates, with a status emoji for your reason (for example, 🤒).
• Guests can't select any slots on those days until your return.

Check your Bookings dashboard to tidy up active appointments:

• Upcoming: reschedule or cancel meetings that clash with your leave.
• Unconfirmed: clear pending requests so guests aren't left waiting for approval.
• Past: mark any missed meetings as no-show to keep your records accurate.

• Date Overrides or Set Unavailable
• Team Availability

Updated on: 01/08/2026