Reassigning a Team Booking (Round Robin)

In a round-robin team event, meetings are shared automatically among available members. If the assigned host becomes unavailable, you can hand the booking to another qualified teammate — without cancelling.

1. Click Bookings in the left sidebar.
2. Find the team booking under Upcoming.
3. Click the three dots (…) on the right of the row.
4. Click Reassign.

The Reassign round robin host popup offers two methods.

Select the Round Robin option to let Cal ID choose. It scans the remaining assigned members' calendars for that slot and drops the meeting onto the next available person, following your round-robin rules.

Select Manually reassign round robin host to pick someone specific. A Select team member search appears — choose the teammate to take over.

You can also add a reason for the reassignment.

Click the blue Reassign button. Cal ID immediately sends updates:

• The previous host is told the slot was removed from their calendar.
• The new host gets the meeting notes, links, and details.
• The attendee's calendar updates automatically — no rebooking needed.

Updated on: 01/08/2026