Cal ID Rooms

Cal ID Rooms is Cal ID's built-in video conferencing — host meetings directly from your booking page, with no third-party platform. Every meeting opens securely inside Cal ID, keeping scheduling, meetings, and recordings in one place for client calls, interviews, demos, and team syncs.

On all plans:

• HD video and audio
• Screen sharing
• In-call chat
• Secure meeting access
• Meetings hosted inside Cal ID
• An automatic meeting room for every booking

On Business & Enterprise plans:

• Meeting recording, playback, and download
• Secure recording storage

Unlike platforms that reuse a permanent link, Cal ID Rooms creates a unique room for each booking. When a booking uses Cal ID Rooms:

• A unique meeting URL is generated for that booking.
• The room opens when the first participant joins.
• Access is limited to that booking — no permanent links that could be shared by accident.

1. Log in to Cal ID and open Apps.
2. Search for Cal ID Rooms and open it.
3. Click Install.

4. Choose the Personal or Team account to install it on.

5. Cal ID lists that account's event types. Select the ones where you want Cal ID Rooms as the location, or click Set Up Later.

1. Go to Event Types and open the event type.
2. Open the Event Setup tab.
3. In the Location field, select Cal ID Rooms.

4. Click Save.

Every new booking for that event type gets a Cal ID Rooms link automatically, and hosts and attendees join right from the booking.

Note: existing bookings keep their original location. To switch one, go to Bookings, open it, click Edit Location, select Cal ID Rooms, and save.

Recording is available on Business and Enterprise plans, when the event type uses Cal ID Rooms and you're a host.

1. Join the meeting.
2. Click Record (top right) to start.

3. Click Stop Recording when finished — it processes automatically after the meeting.

1. Go to Bookings and open the recorded meeting.
2. Click the three-dot (⋮) menu and select View Recording.

3. Watch it online or download it. Each recording stays attached to its booking.

Storage: recordings stay available while you're on a Business or Enterprise plan. If you downgrade to free, existing recordings are kept for 90 days, then permanently removed.

No — Cal ID Rooms is built into Cal ID, so no third-party software is required.

Yes. HD video, audio, screen sharing, and chat are on all plans. Recording is Business and Enterprise only.

No — only bookings made after you set the event type's location to Cal ID Rooms use it. You can update an existing booking manually via Bookings › open the booking › Edit Location.

No — each booking gets its own room, created on demand, to keep meetings secure.

Updated on: 04/08/2026